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NYSAPLS Executive Officer Job Descriptions
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President

The President shall be the Chief Executive Officer of the Association with general control and management of its government and business.

  • Attend and oversee board of directors, executive board and annual membership meetings.
  • Work in partnership with the managing director to ensure board resolutions are carried out.
  • Serve as an ex-officio member of all committees and attend committee meetings whenever possible.
  • Assist the managing director in preparing the agendas for board, executive and annual membership meetings.
  • Call special meetings as necessary.
  • Review committee candidates and appoint all committee members, with the approval of the board .
  • Conduct the “new board member orientation” annually.  
  • Work with the nominating committee to encourage and recruit new board members.  
  • Consult with board members on their roles and help them assess their performance.
  • Attend other state society conferences as a representative of NYSAPLS and seek alternate representation if attendance is not possible.
  • Participate in the annual awards ceremony as the master of ceremonies.
  • Work in partnership with the conference committee to welcome special guests to the annual event.
  • Assist in the planning and execution of the association’s strategic plan.
  • Write a bi-monthly presidential update in the Empire State Surveyor.
  • Act as spokesperson for the organization as needed.

 

Executive Vice-President

The Executive Vice-President shall perform all duties of the President in his/her absence or disability.

  • Attend all board meetings.  
  • Carry out special assignments as requested by the president.  
  • Understand the responsibilities of the President and be able to perform these duties in the President's absence.   
  • Participate as a vital part of the board leadership.

 

Vice-President

The Vice-President shall perform the duties of the President in the absence or disability of both the President and the Executive Vice-President.

  • Attend all board meetings.  
  • Carry out special assignments as requested by the president.  
  • Understand the responsibilities of the President and be able to perform these duties in the President’s and Executive Vice President’s absences.   
  • Participate as a vital part of the board leadership.
 

Secretary

The Secretary shall keep or oversee the keeping of an accurate list of all members, accurate minutes of all Board of Directors meetings, special membership meetings, and the annual meeting, and shall oversee the notification of meetings.

  • Attend all board meetings.  
  • Record board minutes.
  • Publish the “Secretary’s Scoop” after each board meeting.
  • Maintain all board records to ensure their accuracy and safety.
  • Understand the responsibilities of the President and be able to perform these duties in the President’s, Executive Vice President’s and Vice President’s absences.   

 

Treasurer

The Treasurer shall oversee the handling all monies received by the Association, and be responsible for same to the membership, and submit a written report at each meeting of the Board together with an annual report at the annual meeting. There shall be a method of insurance, paid for by the Association, which covers the responsibilities of the Treasurer.

  • Attend all board meetings.  
  • Maintain knowledge of the organization and personal commitment to its goals and objectives.
  • Serve as financial officer of the organization and as chairperson of the finance committee.  
  • Understand basic financial accounting for nonprofit organizations.
  • Understand how to read the organization’s financial reports (profit and loss statements, balance sheet, yearly comparison reports).
  • Ensure that appropriate financial reports are made available to the board on a timely basis.  
  • Manage, with the finance committee, the board's review and action related to the board's financial responsibilities.  
  • Lead the finance committee in preparing the annual budget and presenting the budget to the board for approval
  • Serve as the interface for all committee budgetary requests.
  • Review the annual audit or financial review and answer board members' questions as needed.

NYSAPLS, Inc.
146 Washington Avenue
Land Surveyors Building
Albany, NY 12210
518-432-4046 -- (f) 518-432-4055
info@nysapls.org

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